{"id":35,"date":"2012-04-21T23:07:50","date_gmt":"2012-04-21T23:07:50","guid":{"rendered":"http:\/\/convergedsystems.com\/blog\/?p=35"},"modified":"2018-10-09T11:57:50","modified_gmt":"2018-10-09T16:57:50","slug":"take-the-stress-out-of-presentation-creation","status":"publish","type":"post","link":"https:\/\/www.convergedsystems.com\/blog\/take-the-stress-out-of-presentation-creation\/","title":{"rendered":"Take the Stress out of Presentation Creation"},"content":{"rendered":"

\"\"In many businesses, including yours, a good presentation can be the difference between success and failure. The majority of your employees have a degree of competence and comfort while creating presentations<\/a>. The key questions are: do they reach the target audience, and are they effective? Unfortunately, the majority of the time the answer is no.<\/p>\n

It\u2019s important that you, that as a manager, you ensure that your employees are creating PowerPoint presentations<\/a> that are effective. Here are a few tips you can give to your employees to help them improve their presentations.<\/p>\n

Simplify and minimize
\n<\/strong>The best presentations are simple and minimal, often shifting focus from the presentation to the presenter. Minimal presentations follow the 6-6-6 rule. There should be no more than: 6 bullet points per slide, 6 words per bullet and 6 slides full of words in a row. Being visual creatures, you should encourage your employees to create slides with engaging and related visuals. A caveat: be sure that you have the rights to use the images.<\/p>\n

A great rule taught in business schools across the country is: KISS (Keep It Simple, Stupid). Refrain from using confusing words, jargon, uncommon acronyms and irrelevant information. Keep it short, sweet, and to the point. Following these rules will help engage the audience and hold their attention for a longer period of time.<\/p>\n

Be consistent <\/strong>
\n\u201cConsistency is key\u201d – a saying often used but rarely followed in the creation of PowerPoint presentations. You should ensure that grammar and spelling are all consistent, and errors are minimal, if existent at all. Have another employee or manager review it for errors and inconsistencies.<\/p>\n

For the slides, use the same background and font throughout. The easiest way to ensure this is by using a template. A word of warning: don\u2019t use templates that are heavily animated because they can cause significant distractions, and don\u2019t choose backgrounds that are similar in color to your font. The best slides have a light color for a background with a darker font for your text.<\/p>\n

Summarize <\/strong>
\nThe goal of most presentations is to build interest and inform or update the audience. In fact, the majority of audiences just want a short summary so they can develop their own questions to ask after the presentation, or at a later meeting.<\/p>\n

When creating the presentation, be sure to keep the audience in mind. If a presentation is being made to IT managers, chances are it does not need to have advanced financial spreadsheets. If you are presenting on a topic that has lots of graphs, extra information, or appendices, put the most important information in the presentation and the rest in a handout. This will keep the audience\u2019s attention on the presenter, not the slides.<\/p>\n

Practice, preview, review<\/strong>
\nPractice makes perfect. In an ideal world there would be hours and hours to practice and tweak a presentation. Normally, that\u2019s not true. Schedule at least a comparable amount of time the day before a presentation for a dry run. Always review the presentation with your team and ask them for feedback. This will help encourage employees to keep improving and developing themselves.<\/p>\n

For more tips and tricks on giving presentations using Microsoft PowerPoint and other Microsoft products, please contact us.<\/p>\n\"Facebook\"<\/a>\"twitter\"<\/a>\"linkedin\"<\/a>","protected":false},"excerpt":{"rendered":"

In many businesses, including yours, a good presentation can be the difference between success and failure. The majority of your employees have a degree of competence and comfort while creating presentations. The key questions are: do they reach the target audience, and are they effective? Unfortunately, the majority of the time the answer is no…. Read more<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-35","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"yoast_head":"\nTake the Stress out of Presentation Creation - Converged Systems Blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.convergedsystems.com\/blog\/take-the-stress-out-of-presentation-creation\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Take the Stress out of Presentation Creation - Converged Systems Blog\" \/>\n<meta property=\"og:description\" content=\"In many businesses, including yours, a good presentation can be the difference between success and failure. 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